Upon written request, parents or eligible students may be provided copies of their educational records, including
those maintained in electronic format, when necessary to reasonably permit inspection. Such copies shall be provided
in a manner that protects the confidentiality of other students. A reasonable fee may be charged for copies.
District personnel must use reasonable methods to identify and authenticate the identity of parents, students,
school officials, and any other parties to whom the District discloses personally identifiable information from education
records.
In addition, considering the totality of the circumstances, the District may disclose information from education
records to appropriate parties, including parents of eligible students, whose knowledge of the information is necessary to
protect the health or safety of a student or another individual, if there is an actual, impending, or imminent articulable
and significant threat to the health or safety of a student or other individual. In such instances, the basis for a decision that
a health or safety emergency existed shall be recorded in the student’s education records.
Authorized District personnel also may disclose personally identifiable information to the following:
Officials of another school, school system, or institution of postsecondary education where the student seeks or
intends to enroll or is already enrolled, so long as the disclosure is for purposes related to the student’s enrollment or
transfer;
--School officials (such as teachers, instructional aides, administrators) and other service providers (such as
contractors, consultants, and volunteers used by the District to perform institutional services and functions) having a
legitimate educational interest in the information.
--District and school officials/staff may only access student record information in which they have a legitimate
4
educational interest.
STUDENT DIRECTORY INFORMATION
The Superintendent/designee is authorized to release Board-approved directory information.
Approved "directory information" shall be: student names and addresses, telephone numbers, date and place of
birth, major field of study, participation in officially recognized activities and sports photograph/picture, grade level,
weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent
educational institution attended by student.
Any eligible student, parent, or guardian who does not wish to have directory information released shall notify
the Superintendent/designee in writing within thirty (30) calendar days after receiving notification of FERPA rights.
Unless the parent/guardian or secondary school student requests in writing that the District not release such
information, the student's name, address, and telephone number (if listed) shall be released to Armed Forces recruiters
upon request.
SURVEYS OF PROTECTED INFORMATION
The District shall provide direct notice to parents/guardian to obtain prior written consent for their minor
child(ren) to participate in any protected information survey, analysis, or evaluation, if the survey is funded in whole or
in part by a program of the U.S. Department of Education.
Parents/eligible students also shall be notified of any given opportunity to opt their child(ren) out of participation
in the following activities:
1. Any other protected information survey, regardless of funding;
2. Any non-emergency, invasive physical exam or screening required as a condition of attendance,
administered by the school or its agent, and not necessary to protect the immediate health and safety of
a student, except for any physical exam or screening permitted or required under State law; and
3. Activities involving collection, disclosure, or use of personal information obtained from students for
marketing or to sell or otherwise distribute the information to others.
Parents/eligible students may inspect, upon written request and prior to administration or use, materials or
instruments used for the collection, disclosure, or use of protected information.
PPRA requirements do not apply to evaluations administered to students in accordance with the Individuals with
Disabilities Education Act (IDEA)
STUDENTS WITH DISABILITIES
The District's special education policy and procedures manual shall include information concerning records
of students with disabilities. For students who have a disability and have been determined eligible for special
education services, the K.C.S.D. will destroy the educational records and the due process folder three (3) years from
the date of the last activity.